By jcurious in Loudoun County Schools — 04 Mar 2025

Loudoun County Schools: 03-04-2025 Finance & Operations Committee Meeting

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🕒 00:01:06 Meeting Minutes Approval: The committee discussed and approved the February 18th, 2025 Finance and Operations Committee meeting minutes with a minor revision to update links.
🕒 00:01:41 Business and Financial Services: Discussion on RFP R25267 for back of envelope audit, leading to a motion to recommend awarding contracts to CMTA, Inc., and the McClure Company as LCPS's Energy Performance Contractors.
🕒 00:03:37 Support Services Transfer: Motion to request the Loudoun County Board of Supervisors transfer $2.5 million from county-held LCPS CIP contingency funding for the Loudoun County high school HVAC replacement project.
🕒 00:04:44 Teaching and Learning - Think Big Spaces Agreement with Amazon: Discussion and motion on recommending the naming of four Amazon Think Big corners, including an agreement that outlines terms such as consent for photographs and usage rights.

✅ Vote Passed: The committee approved the February 18th meeting minutes unanimously with Ms. Griffiths absent.
✅ Vote Passed: The motion to recommend awarding contracts to CMTA, Inc., and the McClure Company passed with two in favor and Ms. Griffiths absent.
✅ Vote Passed: The request for transferring $2.5 million for the HVAC replacement project at Loudoun County high school was approved unanimously with Ms. Griffiths absent.
✅ Vote Passed: The recommendation for naming Amazon Think Big corners and forwarding the resolution and agreement to the full school board passed unanimously with Ms. Griffiths absent.

🗣️ "We would want to be really, really sure that we received that specific consent." – Regarding ensuring parental consent for photographs in the Amazon Think Big spaces.
🗣️ "I think here it would be important for the parents to understand how that photo may be used." – Highlighting the need for transparency in photo usage.

📌 Consent Agenda: Items approved during this meeting, including the contract awards and funding transfer, will be added to the consent agenda for the March 11th full school board meeting.
📌 Parental Consent Process: Ensure a clear process is in place for obtaining parental consent for photographs taken in Amazon Think Big spaces, potentially including revised consent forms or notifications.
📌 Accessibility Considerations: Continue working with the assistive technology team to ensure all materials and resources provided through the Amazon Think Big program are accessible to all students.

00:00:00 - Meeting called to order by Chair Arbon Estrafi.
00:01:06 - Motion to approve February 18th meeting minutes made and seconded.
00:01:41 - Discussion on Business and Financial Services regarding RFP R25267.
00:02:10 - Second for the motion to award contracts to CMTA, Inc., and McClure Company.
00:03:37 - Motion made for support services transfer for HVAC replacement funding.
00:04:44 - Discussion on Teaching and Learning regarding Amazon Think Big spaces agreement.
00:13:21 - Vote taken on the Amazon Think Big corners recommendation; passed unanimously with one absence.
00:14:43 - Meeting adjourned.